The Manitoba Agricultural Museum is dedicated to immersing visitors in the past, present and future of Manitoba prairie lifestyles through the collection of vintage farm machinery, buildings and artifacts. Located near Austin, Manitoba, we hold Canada’s largest collection of vintage agricultural equipment.
Reporting to the Executive Director and working closely with the Finance Chair to support the finance committee, the Administration and Finance Services Coordinator will act as a support person to the team. The successful candidate will provide service excellence as the first point of contact for the public, sponsors, partners, member volunteers and vendors. The Administration and Finance Services Coordinator will have past experience and proficiency in the field of bookkeeping and will be expected to maintain the financial records of the organization using the QuickBooks accounting system. The critical role of accounting duties will occupy approximately 0.3 of the time. The balance time the Administration and Finance Services Coordinator will be responsible for key activities of both museum and Manitoba Threshermen’s Reunion and Stampede (MTRS) operations through a broad range of office administration functions. Primary responsibilities include managing an active calendar of events and appointments, composing and preparing correspondence, preparing monthly board and finance meeting packages, mail distribution, museum services administration and maintaining contact lists. The overall goal of the position is to provide strong administrative support for the organization while ensuring professional and timely customer service in all interactions. This individual will assist the MTRS Chairperson and sub-chairs to organize, coordinate, and oversee aspects of the annual festival as well as administrative aspects of other special events and projects.
- Post-secondary education in a related field; A combination of education, training, and experience may be considered.
- Experience with Microsoft Office (Word, Excel, and Outlook)
- Proficient with QuickBooks or other accounting programs
- Knowledge of generally accepted accounting principles, and federal/provincial legislation affecting charities
- Excellent communication skills both written and verbal.
- Strong attention to detail and problem solving skills.
- Experience in providing general clerical duties.
- Ability to organize, multi-task, prioritize, and work under pressure in a fast-paced environment
- Attention to detail while managing a large workload.
- Outstanding customer service skills and a desire to assist others.
- Knowledge of Agriculture processes and machinery considered an asset.
- Experience working in a not-for-profit organization
- Bilingual in French is an asset.
- Well-developed negotiation skills
- Previous event planning would be an asset.
Conditions of Employment:
- Must hold a class 5 licence and availability to occasionally work various shifts including days/evenings/and weekends.
- Flexibility to work overtime during peak visitor season (July to September)
Applicants should send a resume, expected salary range and cover letter outlining how they meet the specific requirements of the position to Angie Klym at firstname.lastname@example.org by April 15th, 2018. While we sincerely appreciate all applications, only those candidates selected for interview will be contacted.